VelBizEverything behind the counter, in one place.
Most shops run on a notebook, a billing app and a spreadsheet that never agree. This is the one system that replaces all three, and it is wired to the website we build you.
- Bills that are correctGST worked out for you, with your letterhead on the invoice.
- One customer recordThe person who enquired and the person who paid are the same row.
- Stock that matchesWhat the shelf has and what the system says stay the same number.
- Your own copyRuns on your instance. Export everything, any time you ask.
Have a look inside.
This is Anbu Traders, a shop we made up so you can poke around. Everything here is one system, so the sale on the first tab is the same sale on the last one.
Invoice INV-0284
Paid by UPI| Item | HSN | Qty | Rate | GST | Amount |
|---|---|---|---|---|---|
| Filter coffee powder, 500g | 0901 | 40 | 260 | 5% | 10,400 |
| Cold pressed groundnut oil, 1L | 1508 | 24 | 340 | 5% | 8,160 |
| Delivery, within city | 9965 | 1 | 350 | 18% | 350 |
What is actually in it.
Eight parts, all included. You will not use every one on day one, and nothing is priced separately when you do.
Sales
- Every enquiry in one pipeline, with an owner and a follow-up date
- Quotes that turn into orders without retyping anything
- A customer list with what each one has bought before
- Tasks, notes and a timeline of every call and message
Your books, kept the way a business needs them kept.
Your data sits on its own
Every business gets its own isolated store. Nobody else’s records share a table with yours.
Encrypted in transit and at rest
Traffic runs over HTTPS and the stored data is encrypted on disk, so a stolen drive is not a stolen ledger.
Backed up automatically
Regular snapshots you do not have to remember to take, and a documented path to restore one.
Every change leaves a trail
Who edited an invoice, and when. An audit trail is the difference between a disagreement and a dispute.
Staff see only their part
Role-based access, so the person doing billing is not also looking at payroll.
Questions About VelBiz Cloud.
What it does, whether it handles GST, and what happens to your data. Tap a question and the answer arrives like a reply.
One system for the day-to-day of a small business: enquiries and quotes, GST invoices, stock across the shop and the godown, purchases and vendors, double-entry accounts, expenses with approval, and a monthly payroll run.
Yes. Invoices and quotes are numbered in sequence and printed on your own letterhead, tax rates are set per item code, and a GST filing summary is ready at the end of each quarter. Repeat invoices can raise themselves on a schedule.
Yes. Every invoice has a link you can send. Your customer opens the bill in their browser, with no app and no login.
Yes. Balances are kept per location, every movement is recorded so a shortfall has a trail, and you can set a reorder level per item and get an alert when stock drops below it.
No. The accounts are kept in proper double entry as you invoice, buy and spend, with a chart of accounts, vouchers, a daybook and ledger statements, so the books are there when you or your accountant need them.
Yes. It runs in the browser on a phone, a tablet or a computer, and the screens you use most have a phone layout.
Yes. You can export everything in open formats whenever you ask. There is no lock-in clause and no export fee.
Fill in the short signup form on this page. We review it, set up your workspace and send you your login. Or send us one month of your bills and we will set it up with your own numbers first.
VelBiz Digital, a unit of Velcaryn LLP, based in Tirunelveli, Tamil Nadu. We also build websites for small businesses, and a VelBiz website can be wired to VelBiz Cloud.
Bring one month of your own numbers.
Send us a month of bills and we will set it up with your real data in it, so you are looking at your own shop rather than a demo. Twenty minutes, no charge.